Begin with the occasion
Confirm the event date, food-ready time, expected guest count, venue address, and the person who can receive deliveries. Share whether people will eat seated, standing, or during a short break.
Check the venue before choosing the menu
Ask about building access, loading space, lifts, power, table dimensions, disposal rules, and whether outside catering is permitted. Route and access checks help the team plan an achievable arrival window.
Make dietary requests specific
Collect dietary preferences early. For allergies, share the ingredient concern and ask the catering team to obtain confirmation from the supplying kitchen. Do not assume a dish is suitable from its name alone.
Check the full service scope
A useful proposal states the menu, portions, transport, equipment, setup, staffing, cleanup scope, payment terms, and cancellation conditions. Compare the whole occasion, including the support your team needs.